Senior Executive Assistant

Overview Circadia Health is a rapidly scaling, Series B healthcare AI company transforming senior care through predictive analytics and agentic AI workflows across 300+ skilled nursing facilities and expanding into home health and hospice. We are looking for a seasoned Executive Assistant to serve as a force multiplier across people, culture, and executive coordination. This is not a task-execution role — it is an ownership role. You will keep the company running smoothly, our people well-supported, and our leadership well-prepared, while also handling select personal and logistical matters for the CEO with discretion and care. The right candidate brings deep experience supporting complex executives and high-growth organizations, a natural instinct for anticipating needs before they arise, and the entrepreneurial mindset to build systems and processes where none yet exist. Core Responsibilities - Serve as a strategic extension of the CEO — owning scheduling, travel, and communications with precision and foresight. - Manage complex executive calendars, proactively protecting time for high-priority work and ensuring readiness ahead of key meetings. - Coordinate domestic and international travel with seamless, end-to-end itineraries. - Draft, edit, and manage high-stakes correspondence on behalf of the CEO, adapting voice and detail level to the audience. - Manage NDAs and DocuSign agreements coordination end-to-end. - Prepare materials, briefing notes, and agendas for board meetings and leadership reviews. - Track and organize sales pipeline activity and follow-through to ensure nothing falls through the cracks. - Welcome and host interview candidates on-site, creating a strong first impression of Circadia. - Own the office environment — ensuring it is welcoming, stocked, and operationally smooth at all times. - Plan and execute team socials, off-site events, and culture-building moments. - Manage company swag program from selection to distribution. - Coordinate team